COVID Information, Terms & Conditions

About COVID
SARS-CoV-2, the virus that causes COVID-19 (“COVID”), is highly infectious and spreads from person to person, including through aerosol transmission of particles produced when an infected person exhales, talks, vocalizes, sneezes, or coughs. COVID-19 can also be transmitted when individuals touch a contaminated object and then touch their eyes, nose, or mouth. The virus that causes COVID-19 is highly transmissible and can be spread by people who have no symptoms and who do not know they are infected. Particles containing the virus can travel more than 6 feet, especially indoors and in dry conditions with relative humidity below 40%. The CDC estimates that over fifty percent of the spread of the virus is from individuals with no symptoms at the time of spread. More information on COVID-19 is available from the Centers for Disease Control and Prevention.  For basic facts, see About COVID-19. See CDC’s Daily Activities and Going Out and CDC’s Interim Public Health Recommendations for Fully Vaccinated People.  

THE ACTIVITY

The 2022 Arizona Dental Association’s WRDE (collectively the “Activity”) will be a little different this year due to COVID.

The COVID-19 situation is still evolving, however we are looking forward to seeing you in person April 7-9, 2022 in Glendale, AZ.  We are planning to have the following take place at the event:

  • Some seating options intended for those who wish to physically distance in course rooms.
  • Masks optional.
  • Attendees are encouraged to bring their own masks (without vents). Masks will be provided upon request.
  • Attendees should wash and sanitize their hands often.
  • If an attendee feels ill, they should immediately self-isolate and contact a representative of AzDA as soon as possible at shana@azda.org.
  • Signage at the event that will reinforce certain expectations for those entering the event.  
  • Hand sanitization stations throughout the property.
  • Some enhanced protocols for food and beverage service.
  • Enforcement of these rules will be a joint effort between the venue, event organizer (AzDA), and you as an attendee. Individuals not complying with safety protocols may be subject to removal or other action.
AzDA reserves the right to update these guidelines, as necessary, without notifying you. It is also important for attendees to be responsible and follow COVID-19 protocols. The most up to date terms and conditions will be available at www.westernregional.org 

Because COVID-19 is contagious and can be spread from person-to-person, AzDA cannot guarantee that participants, speakers, exhibitors, sponsors, volunteers, partners, or others in attendance at the Activity or AzDA events will not become infected with COVID-19. People can be infected and show no symptoms and spread the disease. Currently, there is no known cure for COVID-19, and COVID-19 can cause serious and potentially life-threatening illness, debilitation, disability, and even death.  In light of the ongoing spread of COVID-19, individuals who fall within any of the categories below should not attend the Activity. By attending the Activity, you certify that you do not fall into any of the following categories:

  1. Individuals who on the dates of the Activity or within fourteen (14) days prior to the Activity have experienced symptoms associated with COVID-19, which include but are not limited to fever or chills, persistent cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, new loss of taste or smell, among others, and thereafter have not received a negative COVID-19 test;
  2. Individuals who have traveled internationally within fourteen (14) days prior to the Activity to a community that has experienced or is experiencing sustained community spread of COVID-19 (see https://www.cdc.gov/coronavirus/2019-ncov/travelers/map-and-travel-notices.html);
  3. Individuals who believe that they may have been exposed to a confirmed or suspected case of COVID-19 within fourteen (14) days prior to the Activity or have been diagnosed with COVID-19 and are not yet cleared as non-contagious by state or local public health authorities or the health care team responsible for their treatment.
DUTY TO SELF-MONITOR: By registering to attend the in-person Activity, attendees agree to self-monitor for signs and symptoms of COVID-19 (symptoms typically include fever or chills, persistent cough, shortness of breath or difficulty breathing, fatigue, muscle or body aches, new loss of taste or smell, etc.) and, should any of these symptoms arise or remain within fourteen (14) days of the Activity, the attendee will get tested for COVID-19 and only attend the Activity if that test comes back negative. Should any of these symptoms arise during the Activity, the individual with these symptoms should immediately self-isolate or leave the event and contact their medical care provider as well as the Arizona Dental Association at shana@azda.org.

LIABILITY WAIVER AND RELEASE OF CLAIMS: By attending the Activity, I acknowledge that I derive personal satisfaction and a benefit by virtue of my participation and/or attendance at the Activity, and I willingly and voluntarily attend and/or engage in the Activity and/or other AzDA activities.  BY PARTICIPATING IN AND/OR ATTENDING THE ACTIVITY, I HEREBY RELEASE, WAIVE, AND FOREVER DISCHARGE ANY AND ALL LIABILITY, CLAIMS, AND DEMANDS OF WHATEVER KIND OR NATURE AGAINST THE ARIZONA DENTAL ASSOCIATION, SPEAKERS, AND EXHIBITORS, AND/OR THEIR AFFILIATED PARTNERS, ENTITIES, PARTIES, AND SPONSORS, INCLUDING IN EACH CASE,  WITHOUT LIMITATION, THEIR DIRECTORS, OFFICERS, MEMBERS, EMPLOYEES, VOLUNTEERS, AND AGENTS  (THE “RELEASED PARTIES”), EITHER IN LAW OR IN EQUITY, TO THE FULLEST EXTENT PERMISSIBLE BY LAW, INCLUDING BUT NOT LIMITED TO DAMAGES OR LOSSES CAUSED  BY THE NEGLIGENCE, FAULT, OR CONDUCT OF ANY KIND ON THE PART OF THE RELEASED PARTIES, INCLUDING BUT NOT LIMITED TO DEATH, BODILY INJURY, ILLNESS,  DISABILITY, DEBILITATION, ECONOMIC  LOSS,  OR OUT OF POCKET EXPENSES, OR LOSS OR DAMAGE TO PROPERTY, WHICH I, MY HEIRS, ASSIGNEES, NEXT OF KIN AND/OR LEGALLY APPOINTED OR DESIGNATED REPRESENTATIVES, MAY HAVE OR WHICH MAY HEREINAFTER ACCRUE ON MY BEHALF, WHICH ARISE OR MAY HEREAFTER ARISE FROM OR RELATED TO MY ATTENDANCE AT AND/OR PARTICIPATION WITH OR IN THE ACTIVITY.

ASSUMPTION OF THE RISK. By registering for or attending the Activity, you acknowledge and understand the following:  Your attendance at an in-person AzDA event includes possible exposure to and illness from infectious diseases including but not limited to COVID-19. While certain protocols and personal discipline may reduce this risk, the risk of serious illness and death does exist. You knowingly and freely assume all such risks associated with the Activity, even if arising from the negligence, fault or conduct of any kind on the part of the Released Parties. BY ATTENDING AND/OR PARTICIPATING IN THE ACTIVITY, YOU ARE DEEMED TO HAVE GIVEN A FULL RELEASE OF LIABILITY TO THE RELEASED PARTIES TO THE FULLEST EXTENT PERMITTED BY LAW.
I acknowledge that I have read, understand, and voluntarily agree to all the provisions, terms, and conditions in this document, which include obligations for me as an attendee of the Activity, a provision in which I waive liability, a provision in which I release claims, and a provision in which I assume risk.

The parties agree that this Agreement may be signed electronically.  The parties agree that electronic signatures and copies of signatures will be given the same force and effect as original, handwritten signatures.

Terms updated on 10/21/2021, and by registering you agree that these terms may be updated anytime at AzDA’s sole discretion without notice.